Rental Policy

Airport Auto Rental Policy Toronto

12 Passenger Van Rental / 10 Passenger Van Rental 

This is an AGREEMENT between you, the RENTER/DRIVER(S) and the COMPANY to rent a motor VEHICLE (including tires, tools, accessories and equipment).
The RENTER/DRIVER(S) acknowledges the vehicle is the property of the COMPANY although registered title may be in a third party and/or corporate name.
The COMPANY which is renting this VEHICLE to you is more fully described on the other side of this agreement in the upper section. The RENTER/DRIVER(S) is identified on the other side of this agreement at the upper left hand side. The RENTER/DRIVER(S) is renting the VEHICLE from the COMPANY and you the RENTER/DRIVER(S) must sign this agreement. By signing this agreement, you, the RENTER/DRIVER(S), are entering into a contract with the COMPANY for the use of the COMPANY’s VEHICLE. Your are agreeing to pay on demand the rental charges referred to on page 2 on the other side of this agreement. By entering into the contract you are subject to the following terms and conditions.


(a) You, the RENTER/DRIVER(S), and/or;
(b) A licensed driver who has been accepted by the COMPANY as an additional RENTER as referred to on page 2 on the other side of this agreement.


You the RENTER/DRIVER(S), agree that the VEHICLE shall not be used:
(a) to carry persons or property for hire;
(b) to propel or tow any vehicle, trailer or other object;
(c) in any race, driver test and/or speed test or contest;
(d) by any person who there is reasonable evidence to suggest they are under the influence of alcohol, intoxicants, narcotics, or other substances to an extent prohibited by law;
(e) in the commission of any crime, or for any illegal trade or transport;
(f) in violation of any Federal, State/Provincial or Municipal law, ordinance, rule or regulation governing the use or return thereof (parking or minor violations excepted) nor remove it from the State/Province of rental
without obtaining the prior written consent of the COMPANY or COMPANY’s representative;
(g) by anyone for whom the COMPANY has been given a false name, age, address, driver’s license, credit card, other information, or who does not have a valid driver’s license;
(h) in a dangerous, reckless or imprudent manner;
(i) on other than a public highway or graded road or driveway;
(j) fail to secure the vehicle and its keys.


The VEHICLE is delivered to you in good operating condition. You agree to return the VEHICLE in the same condition in which you received it (except for ordinary wear and tear) to the COMPANY’s location at the place and on the date specified on page 2 of this agreement, or sooner on demand by the COMPANY.
If you return the VEHICLE to an unauthorized location not specified on page 2 of this agreement you will be charged one of the following:
(1)Additional daily rate(s) plus a one-way service charge as determined by the COMPANY, or;
(2)Additional daily rate(s) plus $0.90 per kilometer from the unauthorized return location to the intended location identified on page 2 of this agreement.
You will pay to the COMPANY on demand all loss or damage to the rented VEHICLE regardless of the manner by which such damage was incurred, while rented under this agreement.
Any total loss shall be calculated as the replacement cost of the rented vehicle as described on page 2 of this agreement plus any and all expenses.
You will pay to the COMPANY on demand all towing charges, storage charges, impound fees, claims administration charges, diminished value of said vehicle and damages for loss of use for the vehicle while being
repaired and/or out of service.
Loss of use shall be deemed to be the number of days the rented vehicle is out of service multiplied by the daily rental charge set out on page 2 of this agreement.
The claims administration charges are $450
The COMPANY has the right to monitor, track and locate the VEHICLE through remote tracking devices or otherwise. The COMPANY has the right to disable and repossess the vehicle through remote tracking devices or otherwise without demand at your expense at any time if it is illegally parked, used in breach of the geographic driving restrictions or used in violation of any law, payment obligations under this agreement or vehicle appears to be apparently abandoned.
You will be required to pay the full amount of the loss or damage to the vehicle unless reduced by the following circumstances:
(a)if you enter into the additional agreement referred to on the other side of this agreement as Tire and Windshield Damage Waiver or (T&WDW). The COMPANY will waive or reduce your payment for loss or damage to the tires and/or windshield to the extent of the conditions contained in paragraph (T&WDW), on page 2 on the other side of this agreement. TIRE AND WINDSHIELD DAMAGE WAIVER (T&WDW) DOES NOT COVER THE COST OF DAMAGE TO WHEELS AND/OR LOSS OF USE AND/OR TOWING AND STORAGE CHARGES, IMPOUND FEES or,
(b)if you enter into the additional agreement referred to on the other side of this agreement as Loss Damage Waiver (LDW), the COMPANY will waive or reduce your payment for loss or damage to the VEHICLE to the extent of the conditions contained in paragraph (LDW) on page 2 of this agreement. LOSS DAMAGE WAIVER (LDW) DOES NOT COVER LOSS OF USE, DIMINISHED VALUE AND/OR TOWING, STORAGE CHARGES, IMPOUND FEES, ANY DEDUCTIBLE(S) TO BE PAID UNDER LOSS
If any of the terms of this rental agreement are violated by the RENTER/DRIVER(S) or AUTHORIZED DIVER, and or refuses to make a police report or present a claim to his Insurance Company, or other lawful authorities the Loss Damage Waiver will not apply and the RENTER/DRIVER(S) shall be liable for all damage to the VEHICLE. The LOSS DAMAGE WAIVER AGREEMENT IS NOT INSURANCE but is an agreement by the COMPANY to waive or reduce the terms of the agreement in which you agree to pay for all loss or damage to the VEHICLE.


The COMPANY has obtained all mandatory automobile insurance as required by law with respect to the VEHICLE. By driving this VEHICLE, AUTHORIZED DRIVERS are agreeing to comply and be bound by all terms, conditions, limitation and restrictions of this insurance policy which are made a part of this rental agreement.
The COMPANY will not provide uninsured motorists, under insured motorists, supplemental, no fault, or any other optional insurance coverage unless such coverage is required by law. To the extent permitted by law, the RENTER/DRIVER(S) and the COMPANY reject the inclusion of any such optional coverage.


RENTER/DRIVER(S) hereby grants and appoints to owner a Limed Power of Attorney to present insurance claims for property damage to RENTER/DRIVER(S) insurance carrier if the rented vehicle is damaged during the term of this rental agreement; and to endorse RENTER/DRIVER(S) name on insurance payments for charges or damages.


(a) PAYMENT. If the AUTHORIZED DRIVER fails to make payments required under the agreement to the COMPANY, all expenses of collection and/or repossession, including court costs and lawyer fees incurred by the COMPANY in pursuing the claim against the AUTHORIZED RENTER/DRIVER(S) will be paid by the AUTHORIZED RENTER/DRIVER(S).
If the AUTHORIZED RENTER/DRIVER(S) has directed the COMPANY to bill charges to some other person, firm, or organization which fails to make payment promptly when due, the RENTER/ DRIVER(S) will promptly pay the COMPANY upon demand.
ALL CHARGES ARE SUBJECT TO FINAL AUDIT and resulting credits and additional charges will be made and paid by the method used in the initial transaction, 2% PER MONTH (24% PER YEAR) CHARGED ON OVERDUE ACCOUNTS. An administrative cost of carrying the account may be applied.
(b) FINES AND PENALTIES: AUTHORIZED RENTER/DRIVER(S) will pay all fines, penalties, forfeitures and court costs imposed for parking, toll charges and/or traffic violations with respect to the VEHICLE while rented under this agreement. The RENTER/DRIVER(S) will promptly report such violations to the COMPANY harmless from all claims arising out of such violations.
(c) AUTHORIZED RENTER/RIVER(S) releases and holds harmless the COMPANY (and its agents and employees) from all claims for loss or damage to his or her personal property or that of any other person, which is left or carried in or upon the VEHICLE or in or upon any other VEHICLE or upon any other VEHICLE or premises of the COMPANY by AUTHORIZED DRIVER, or by any other person, or which is received, handled or stored by the COMPANY, at any time before, during or after this rental, whether or not due to the COMPANY’s negligence or fault.
(d) NOTICE: In addition to all requirements of an AUTHORIZED RENTER/DRIVER(S) under the insurance policy, and AUTHORIZED RENTER/DRIVER(S) will immediately reports any accident to the COMPANY at the location where the vehicle was rented and will deliver to the COMPANY at the location every Writ, Complaint or Paper of any kind received by an AUTHORIZED RENTER/DRIVER(S) in any way relating to any accident involving the VEHICLE while rented under this agreement.
An AUTHORIZED RENTER/DRIVER(S) also agrees to fully co-operate with the COMPANY in the investigation and defense of any claim or lawsuit.
(e) In no event shall an AUTHORIZED RENTER/DRIVER(S) of the VEHICLE be or be deemed to be the agent, servant, or employee, of the COMPANY in any matter or for any purpose whatsoever.
(g) No right of the COMPANY under this agreement may be waived except in writing by any officer of the COMPANY.
(h) REPAIRS: RENTER/DRIVER(S) shall not permit any repairs to the VEHICLE or suffer any lien to be placed upon it without COMPANY’s prior written consent. RENTER/DRIVER(S) shall be liable for any such repairs.
(i) RENTER/DRIVER(S) authorizes COMPANY or its AGENTS to obtain and share credit and personal information with credit reporting agencies, credit bureaus, collection facilities and/or driver’s license validation agencies upon execution of said agreement within the Legislation of the Personal Information Protection and Electric Documents Act.
(j) RENTER/DRIVER(S) is liable for any damages sustained to the vehicle until it is inspected and accepted by the COMPANY.
(k) A $250.00 service charge may apply to rentals returned early due to insurance company steering.
(l) An administration charge, not to exceed $100.00 will be charged to RENTER/DRIVER(S) in the event of a credit card chargeback that is proved to be valid to the cardholders issuing bank.
(m) Authorized drivers shall comply with all jurisdictional highway and traffic laws, applicable seatbelt and child restraint laws.


Cancellations must be submitted 72 hours prior to pickup time, there will be no charge for this. Cancellations made within 72 hours are subject to a one day rental charge at our regular rates. If cancellation is made within 24 hours, a one day rental charge plus a cancellation fee of $30.00 will apply.
If customer does not show up to rent the vehicle or if cancellation is made post pick up time, the customer must pay for the full rental period at our regular rental rates as per reservation.
Any early returns may be a subject to a full charge as per reservation or at our regular rates.


Toll route bill handling fee: $ 50.00/bill
Traffic/Red light ticket handling fee: $ 50.00/each
Parking ticket handling fee: $ 50.00/each
Smoking charge:** $ 300.00
Lost key handling fee: $ 100.00 (Cost of new key will be added on bill)
Pet carrying charge:** $ 100.00
Excess mess/ cleanup charge:** $ 100.00
Minimum Detailing Fee: $200
Repossessing charge: $450 (out of province repossessing charges will be added)
* Car rental is for 24 hours starting from the check out time,
Late return will count extra day rental.
No returns on Sundays, Statutory holidays and after hours.
Please note all of the extra charges and applicable fees will be charged on renter’s credit card on file.
** Airport Auto Rentals wants to take the possible precautions for the health and safety of their customer and wants to ensure that the vehicle is clean for every customer.
Customer can eliminate the charges by keeping the vehicle clean.


$500 Pre-auth is required for all regular cars (full rental payment charged at pick up time)
** $1000 Pre-auth is required for Luxury cars, SUV’s and 12 passenger vans (full rental payment charged at pick up time)
Regular car licence (G) or international driver’s licence and valid credit card is required.
Weekend/ after hours rental fee $45.00
Prime location fee $10.95/day.
Border Crossing fee $12.95/day
Out of Province $10/day
Admin fee $6.95
Lic fee $3.95
For G2 licence holders LDW is mandatory + G2 Lic fee $20/day (Compact or small cars only)
Under age fee $15/day (Under 25 years of age)
Regular Un. kms option is in province only
*For $0 deductible, daily rate c/w $450 admin fee in case of any damage/collision (LDW rates vary, please call to check)
(This option is only available on selective vehicles)

Please note any rate or fee is subject to change at any time without notice.

(Airport Auto Rental)